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How NextRetreat works

We’ve built NextRetreat for our clients based on years of experience organising travel for teams, automating the time-consuming parts and focusing on what matters most.

Team locations

Some companies have 1 or 2 office locations, and some have team members scattered all around the world, making it difficult to find a destination that suits everyone.

To start the process, you can enter your team’s original locations or preferred points of departure. To refine the results even further, you have the option to include the number of individuals in each location (if you have this information).

Team locations

Destinations

We understand the hassle of synchronising dates, locations, flights and people.

Thanks to our Destination Search Tool’s smart algorithm, you can discover destinations that match your original locations and work for everyone, taking into account the number of flight connections, average travel time, and price.

If you already know when you’d like to travel, you can update the results based on the preferred month or range.

Destinations

Venues

The next step involves finding the right place for your team to stay, work, and have a good time.

Whether you’re looking for a boutique hotel located in the heart of a bustling city with flexible cancellation policies or a tranquil rural villa, you’ll be sure to find the venue that meets your team’s needs.

To begin your search, add the maximum number of team members (max. guests), property type, and price range. Optionally check if you require a meeting room and select suitable dates using the NextRetreat Sync Calendar [beta], which displays the number of team members who can fly out on the same day based on flight availability and layovers.

After reviewing the results, select your preferred venue.

Venues

Booking request

Once you have checked the availability of your venue and selected the rooms needed, you can make a booking request.

Review your details, including price and booking conditions, and finalize the request by filling out the form with your information. In this step you can also request our help with services that your team may need, such as travel insurance, WiFi dongles, transportation solutions, food, etc.

Booking request

Request summary

Check your email inbox, where you will receive a summary of the booking request. An invoice will be sent to your email which will provide payment instructions.

You can review the trip details, ask us any questions, and make the payment.

We accept VISA, American Express, MasterCard, PayPal, bank transfer and Transferwise. Payment in cryptocurrency (ETH, BTC) is possible upon request.

All your favorite payment options

Pay by Visa, Mastercard, Amex and PayPal
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Request summary

Booking confirmed

Congratulations, your booking is confirmed!

After successfully completing the payment, you will receive a confirmation email with your reservation number, all the booking details, and next steps.

Booking confirmed

Design your schedule

Let’s start planning your trip!

Our Retreat Specialists will get in touch with you to schedule a 1-on-1 call to collect your requirements and start designing your schedule. In this step we will cover everything from logistics, local transportation to activities to make sure you are 100% prepared for your trip.

We’ll take care of the legwork. What remains for your team is to lean back, chill out and look forward to your trip!

Design your schedule
Pack your laptops!

Features tailored for team travel

Prior to NextRetreat, organising team travel involved spending countless hours on Google and travel sites comparing flight options, researching destinations, looking into venues, comparing team member’s availability, and various other tedious details.

NextRetreat combines all of those elements in one easy to use solution, making team travel organisation a breeze. Our platform provides clear and transparent pricing with no hidden fees, contracts, or special software.

Because we’ve worked with dozens of teams, we understand the level of planning that goes into organising a team stay.

NextRetreat is designed exclusively for team travel, solving common pain-points such as finding a venue that has the right size, amenities, meeting facilities, number of rooms, and sleeping layouts that you need to make your team stay successful.

One of the most challenging aspects about organising team travel is picking a date. Finding a block of time that works for everyone’s schedule and an available venue can feel like an impossibility at times. NextRetreat’s Sync Calendar compares airports in your original locations and selected destination, thousands of return flights and other data, helping you choose the right dates for your trip.

The results include a calendar matrix – departure & check-in on X axis and return & check out on Y, and the share of team members who can fly to the destination on specified dates based on flight availability. If your date range shows 100%, that means there are same day flights for all team members. If it shows less than 100%, click on the range to see which locations do not have a direct connection.

Depending on the size of your team, organising a trip can take a lot of time and effort. Our team of Retreat Specialists are here to ensure you don’t miss any details and can help with designing your schedule.

Whether your team needs airport transports, a flipchart, better internet or desires surf lessons & cooking classes, we have a network of trustworthy local providers in every destination that we can connect you with or book on your behalf.

Unfortunately, changes and accidents can happen. You may need to add or remove some team members, contact a venue owner, or even cancel the trip altogether. We are here to assist and can manage all communication for you. Having one point of contact will give you peace of mind, allow you to spend more time with your team and help you enjoy your trip.

FAQs

Ready to bring your team together?