Frequently asked questions

NextRetreat is a solution for organising team travel. Our platform helps teams research and select a travel destination, find and book the best venue and design a travel schedule for your team with the help of our Retreat Specialists.

Intuitively built for team travel organisers and company decision-makers alike, NextRetreat offers easy booking and expert human-centered customer support all in one place.

Learn why forward-thinking companies and teams including Hotjar, GraphCMS, Brainbot Technologies and others trust NextRetreat to support their team travel at NextRetreat Stories.

There are many features that set NextRetreat apart. Our easy-to-use platform is exclusively designed for team travel, unlike other sites. Teams can research, book and organise travel through NextRetreat, and our Retreat Specialists are available to help with changes to your booking, troubleshooting, and building a schedule based on your team’s unique needs and trip requirements.

The main differences compared to booking sites & OTAs (online travel agencies) such as Expedia, Booking.com and Airbnb include:

• NextRetreat is designed exclusively for teams

Existing platforms have limited functionalities when it comes to booking team stays, such as only allowing users to search for a certain number of rooms, not providing important details about the venue that are relevant for teams and often lacking any post-purchase support.

When planning a team trip, we understand how important details such as distance from the airport, size and quality of the venue, internet speed and dedicated workspace/meeting rooms can be for you and your team.

That is why we have built NextRetreat specifically and exclusively for teams.

• All-in-one solution

Finding and synchronising dates, locations, venue, flights, workspace and team members is no easy task.

Prior to NextRetreat, organising team travel involved spending countless hours on Google and travel sites comparing flight options, researching destinations, looking into venues, comparing team member’s availability and various other tedious details.

NextRetreat combines all of those elements into one easy to use solution, making team travel organisation a breeze. Our platform provides clear and transparent pricing with no hidden fees, contracts or special software.

• Not only technology, but real humans

In addition to our unique, proprietary technology that expedites the travel organisation process, there are real people behind NextRetreat. Our team of Retreat Specialists are here to help design your schedule and ensure you don’t miss any details when planning a team stay. NextRetreat streamlines the process of team travel organisation, automating several elements to help you spend less time on tedious trip details and more time focusing on what really matters: your business, bonding, and having fun with your team!

NextRetreat offers an easy way to organise team travel, saving time and money in the process. Our solutions include:

1. NR Featured venues

   Hand-picked locations for team retreats, offsites and in-person meetups.

2. NR Concierge

   A personalized service for teams that do not have time for self-organisation or have special preferences. You can learn more about Concierge here.

3. NR App

   NextRetreat App is ideal for self-organisation, providing everything you need to efficiently research, plan and organise team trips. Offering annual or quarterly package plans, you can select the choice that’s right for you at Pricing.

• Find the right destination

Finding the right destination for team travel can be challenging, especially when team members are located in various locations, or you have different points of departure.

Thanks to our Destination Search Tool’s smart algorithm, you can discover the most suitable destinations that match your original locations and work for everyone, taking into account the number of flight connections, average travel time and price.

• Choose the right dates

One of the most challenging aspects of organising team travel is picking a date. Finding a block of time that works for everyone’s schedule and an available venue can feel like an impossibility at times.

NR Sync Calendar
NextRetreat’s Sync Calendar compares airports in your original locations and selected destination, thousands of return flights and other data, helping you choose the right dates for your trip.

• Find and book the right venue

Whether you’re looking for a boutique hotel located in the heart of a bustling city with flexible cancellation policies or a tranquil rural villa, you’ll be sure to find the venue that meets your team’s needs on NextRetreat.

• Get help with everything else

We’ve hosted thousands of team members and know what really matters!

Our experienced Retreat Specialists are available to help you with the booking process, pre-travel planning and troubleshooting on-site. We provide constant support to ensure everything runs smoothly, helping you and your team focus on your business, bonding, and – most importantly – having fun!

Our booking process is simple and straightforward:

1. 1. Add team members’ locations: – here, you select where your team members are flying from and the number of people participating.
2. 2. Select destination – in this step, our trip planning tool synchronises the travel dates and desired airports of all team members and displays a breakdown of the best arrival and departure dates for your trip. You can narrow destinations down by using our smart filters to pick the most suitable destination for your team.
3. 3. Find and select venue – after selecting the destination, you can review a list of venues. You can also use our smart filters to find hotels, apartment rentals, villas and more that match your pricing, location and accommodation requirements.
4. 4.-6. Make a reservation and get the confirmation – in this stage, you will see the interim summary of the booking you would like to make. If you would like assistance with adding activities and services to your retreat, you can select the services you would like to book in this step. After selecting ‘request to book,’ you will receive an email with the invoice where you can make a payment using Visa, MasterCard, American Express, PayPal, and various other providers. You will then receive a confirmation number after the booking has been made.
5. 7. Design your schedule – Once the booking is complete, our Retreat Specialists will reach out to you to assist in booking activities or services you requested during the reservation process such as airport transfers, a private chef, WiFi dongles, etc.

Learn more details at How it Works.

The NextRetreat App is designed for teams and team travel organisers. Before NextRetreat, organising work trips, company outings or team building retreats involved hours of resource and effort trawling Google and travel sites.

NextRetreat was created to overcome this challenge, combining everything you need to plan your trip in one easy to use solution.

App: This is ideal for self-organisation, providing everything you need to efficiently research, plan and organise team trips. Offering annual or quarterly package plans, you can select the choice that’s right for you before being granted unlimited app access to organise unlimited trips.

Concierge: This is our personalised service where we collect the information we need to prepare your tailored proposal. You can learn more about Concierge here.

No matter which package you choose, our Retreat specialists will be on hand to assist you on your journey.

There’s no one-size-fits-all answer to this question. The cost will vary depending on a number of factors such as:

• Destination
• Team size
• Length of trip
• Requirements and preferences
• Company budget

As a rough guideline companies spend, on average, 1,000€ to 2,000€ per team member.

Absolutely! NextRetreat is designed for teams from 10 members up to 500 members. Our solution puts you in control, allowing you to research properties based on your specific requirements such as the total number of rooms needed.

Researching? Yep, no problem! Booking? Unfortunately not.

The NextRetreat app allows you to research destinations and flight connections to provide an estimate of costs and travel time. Flights can be previewed in-app, but you’ll have to book them on your preferred site, or with one of our partners.

If you’re interested in using NextRetreat for your clients, reach out to us to learn more about available options.

NextRetreat inventory consists of tens of thousands of properties. Before we include a venue, we vet it in terms of rating, distance from the airport, suitable amenities and other important variables to our customers.

To take it to the next level, we have introduced Curated venues. To create this list, our algorithm browses, filters and labels properties that meet only the strictest criteria. We designed it to help you refine your search.

However, no algorithm can evaluate the suitability for teams as good as humans. Therefore, we have also handpicked the properties suitable for teams - either we’ve had a team booking there, or our retreat specialist chose this venue since it met the criteria for hosting a team.

You can find a brief preview of featured venues on Featured.NextRetreat.com, with many more, including filters and curated venues, in the NextRetreat App.